If you’ve been given the task of arranging the office Christmas party, you might be considering using a party planning company or agency to book your annual festive bash. Using a third party company can save a lot of time and take out a lot of the stress in organising one of the biggest social events for your company of the year! It means you don’t have to worry so much about the tiny details of the Christmas party, and gives you more time to enjoy the build up to Christmas. We’ve put together some handy hints and tips to help you should you decide to book through a Christmas party planning company or agency.
What are the benefits of working with a third party?
One of the benefits about working with a third party is that they usually work directly with a variety of venues and a number of different companies, meaning they can usually show you a whole range of different parties from different suppliers which saves you trying to research each individual company. It also means that you don’t have to individually book the venue, the food, the entertainment and try to synchronise everything! You can simply look at a number of packages or tell the company what type of party you’re looking for and they can use their expertise to point you in the right direction.
Have a rough idea of what you want
Before you get in touch with your chosen agency, it’s a good idea to have some thoughts written down about what kind of party you feel would be best for your business. Things to consider is the location, the kind of venue and food you would liked served and also have a think about what kind of entertainment would appeal to you and your guests. If the agency has a website it’s a good idea to have a quick browse through it to find some inspiration about what you might like before you chat to them.
Make sure your expectations are clear
Once you have chosen a party package the company will usually send you through written confirmation of what will be delivered on the night, the cost, when the deposit should be paid and for how many people the party will be for. It’s always good to have this confirmed in writing so that both you and the agency know what you are expecting from the Christmas party. Once you have this, it’s also important to let your boss and colleagues have this information so they know what they will be looking forward to – unless you’re planning a surprise of course!
Understand the terms and conditions
Make sure you are familiar with the company’s terms and conditions so there’s no confusion later down the line. It’s also very important to know when the deposit it required to confirm your party, when final numbers are needed, full payment and also what their policy is on cancellation should that occur. By making yourself aware of this you will make it easier to handle such situations if and when they arise.
Why not browse through some of our popular destination for some ideas. Such as London Christmas Parties and Birmingham Christmas Parties.
